Templates

Preparing the right documents and templates can help streamline the process of creating an AI advisory board at your school and ensure that students have the necessary resources and guidance. Here are some essential documents and templates to consider:

AI Advisory Board Proposal Template: Provide a template that outlines the purpose, goals, and structure of the AI advisory board. Include sections for student roles, responsibilities, and the expected outcomes of the board.
Application Form: Design an application form for interested students to apply to be part of the AI advisory board. The form can gather information about their interests, skills, and motivations for joining.
Parental Consent Form: If required, create a parental consent form that allows students to participate in the AI advisory board and ensures that parents are aware of their involvement.
Meeting Agenda Template: Offer a standardized meeting agenda template to guide the board’s discussions and keep them focused on relevant topics during their meetings.
Meeting Minutes Template: Provide a template for recording meeting minutes, documenting key decisions, action items, and discussions held during board meetings or use AI meeting assistants.
Project Proposal Template: Encourage students to submit project proposals for AI initiatives they want to implement. A template can guide them in detailing project objectives, timelines, and resource requirements.
Data Privacy and Ethics Guidelines: Prepare a document that outlines data privacy and ethical considerations when dealing with student data and AI technologies. Ensure that the board adheres to ethical principles.
AI Tool Evaluation Rubric: Develop a rubric that students can use to evaluate and compare different AI tools and platforms for their effectiveness and appropriateness in the school context.
Project Progress Report Template: Create a template for students to regularly report on the progress of their AI projects, highlighting achievements, challenges, and potential solutions.
Collaboration and Communication Guidelines: Provide guidelines for effective collaboration and communication within the AI advisory board, ensuring all members contribute and are heard.
Budget Proposal Template: If students need to secure funding for their AI projects, offer a budget proposal template that helps them articulate the financial requirements and benefits of their initiatives.
Presentation Template: Encourage students to present their AI projects or ideas to teachers, administrators, and fellow students. Provide a presentation template to maintain consistency and professionalism.
Risk Assessment Document: Prepare a document that helps students assess potential risks associated with their AI projects and plan mitigation strategies.
Survey and Feedback Form Templates: Create templates for conducting surveys and collecting feedback from teachers, students, and other stakeholders on the AI initiatives.
Project Evaluation Form: Design an evaluation form for assessing the overall success and impact of each AI project once completed. OpenAI. (2023). ChatGPT (July 20 version) [Large language model]. https://chat.openai.com/chat

Template for Artificial Intelligence Policy For Your Organization

Prewritten AI Policy Statement to set expectations for acceptable use of AI tools in your courses